Top 5 Project Management Tools for Small Teams

Managing projects and documents in a small team can be challenging, especially when working from home. Fortunately, modern project management tools are modular and affordable enough to bundle many panel views, templates, third-party integration, mobile apps, and more. Our compilation of the top five project management tools aims to help teams and functions run smoothly.

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Unlike traditional tools, modern project management tools bring the cloud storage component. This means that you will have to create an account, give a relevant name to the team, invite members, choose a template, start the project and then continue to use other features as per your team requirements.

Let’s explore our options.


ClickUp attempts to replicate how a traditional company works, but with a modern set of tools and solutions. You can create a workspace and add different departments such as sales, marketing, accounting, manufacturing, and other departments to it.

Templates play a major role in any project management tool. After all, you wouldn’t want to create a project from scratch. Templates speed up the process and allow you to create a setup on the go. ClickUp does not disappoint here.

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The program offers a total of 124 templates to choose from. ClickUp works perfectly well with other third-party applications as well. You can import data from programs like Basecamp,, Wrike, Todoist and of course Trello and Asana.

The best feature of ClickUp is the integration of the Control Panel. With a central dashboard, an administrator can add chats, checklists, embeds, and integrations as tools to create your own control center.

ClickUp is available on Android, iOS, Windows, and Mac. Pricing starts at $5 per member per month.

2. Notice

Notion works best as a personal database tool. Over the past year, Notion has added new functionality specifically aimed at project management. If you have less than five members to manage on the team, look no further and go with Notion. The free version of the service remains for up to six users.

Notion’s biggest strength is its simplicity. A giant whiteboard, and you just need to find a suitable project management template to get started.

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We highly recommend that you start with one of the project management templates in Notion. You can start with a kanban-style template in the idea. While selecting a task, you can add a tag, team member, attach a photo, add a comment, and more.

Share the idea page with team members and start managing projects. Notion is available on Windows, Mac, Web, Android, and iPhone. You can share your Notion boards with up to five guests. After that, you will have to shell out $5 per member per month.


Hive provides one of the best and easy to use web based project management solutions. When you sign up, Hive asks for company details, number of employees, project name, offers you to invite members, and project setup on the home screen.

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Hive is designed in such a way as to provide an all-in-one solution. Hive allows group chats next to the main dashboard. One can also attach files from Google Drive, Dropbox, and OneDrive to chat. It makes the whole process smooth. You will not have to leave the program to do other tasks.

After adding tasks, you can click on it and add additional details like description, timer, tag a team member, and attach files. You can change the layout from Kanban to Gantt style, calendar, label view, and team view with one click.

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Hive also supports automated workflows to simplify the process. Pricing starts at $12 per member per month.


Airtable is an interesting sandwich between Notion and Excel. It works best as a digital brain. Using project management templates and AirTable sharing capabilities, one can easily manage projects with small teams.

In the example below, we’ll be using the Project Tracker template that’s built into Airtable. Everything in the Airtable base is customizable, including the description. You can add, edit, or remove any tables, fields, records, or views to suit your needs.

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The Completed projects grid view is filtered to show verified projects in the Completed field. The project calendar displays a timeline of all projects. You can switch from a monthly or weekly view.

Users can also create custom automation, send a weekly summary, switch between Kanban or Gantt view, and more. Pricing starts at $10 per member per month.


Wrike installed the user interface with a clean design. Unlike AirTable and ClickUp, you won’t be bombarded with many options and features. The template gallery is minimal compared to the competitors, but it should get the majority job out there.

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Wrike Space is an excellent addition. It centralizes your personal board as well as other templates. You can add details like due date, appointment of a member, attach files and comments on each task..

Wrike lets you play with multiple board scenes. You can choose from standard Kanban view, timeline view, etc. In general, we found Wrike to be more in line with Jira for handling complex projects. Continue to use the software only if you plan to use it to its full potential.

Manage projects in style

Managing remote teams can be tricky but project management tools can take care of processes and projects. For small teams, we recommend Notion, AirTable, and Hive. As your team grows, you can switch to ClickUp and Wrike. Of course, each tool will have some learning curve, so it’s hard to recommend trying them all.

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