How to Use your Exchange SMTP Server for Printers

You have set up an “On Premise” Exchange server (on site) thanks to our tutorial ?

Here is a tutorial for use your Exchange server as an SMTP server.

The goal is to make it possible to send corn to your internal and external contacts!

So you can use your Exchange server to do “Scan to Mail” with your copiers!

This tutorial is valid for Exchange 2010, 2013 and 2016. Here we take Exchange 2016 for the tutorial.

About Exchange connectors

When you install your Exchange server, this one uses connectors (Receive AND Send) to receive and send mails outside and within your organization.

For send connectors it is possible to use:

  • An SMTP from an access provider, host (this allows you to send emails in a simple and secure way)
  • The Exchange server itself (which is based on MX fields) but that requires some configuration (reverse DNS, fixed IP …)

Except that for your copiers / applications if you choose your Exchange server, the mails will only work internally.

The sending of mails to the outside will work perfectly in Webmail or with the Outlook client.

So we are going to create a receive connector (find the logic), he will act as Relay to send emails to the outside from your applications and copiers

Adding a connector (anonymous relay)

1 – Creation of the connector

You have to go to the Exchange control panel called ECP via the following address: https: // ip-server-exchange / ecp

Log in with the Administrator account then go to the Mail Flow tab> Receipt Connectors

Exchange receive connectors

We will click on the + to create the connector, follow the options checked on the capture:

new reception connector

Let’s move on to the next step:

network card connector receive

Next we need to define which local IPs can use this connector:

local IP choice receive connector

Here I authorize the network to use this connector.

It is possible to define only the IPs of the machines concerned.

Validate the connector.

Once create, select it then edit it by clicking on the pencil to configure it.

2 – Connector configuration

We will adjust the security settings:

exchange connector security

Save to validate the configuration.

3 – Finalization of the configuration

It is necessary to execute a Powershell command by opening the Exchange Management Shell

To know

Get-ReceiveConnector “Connector name” | Add-ADPermission -User “NT AUTHORITY ANONYMOUS LOGON” -ExtendedRights “Ms-Exch-SMTP-Accept-Any-Recipient”

If all goes well you have this on the screen:

exchange 2016 management shell

Remember to change the name of the connector to the name you gave it.

Once validated you should be able to use your Exchange server as an SMTP server.

Using your Exchange connector

To use your connector, all you have to do is enter the following information in your copiers / applications:

host: IP or name of your Exchange server

port: port 25

No authentication required, sending the email must still start from an existing address within your organization.

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