Checkboxes are handy for all kinds of situations, even for data you add to a spreadsheet. In Google Sheets, you can add checkboxes for things like project tasks, answers to questions, or select product attributes.
The nice thing about using a checkbox in Google Sheets is that you can also use data validation to set custom values. So if you want to use conditional formatting, for example, you can use checked or unchecked value to set up your rule.
Here we will show you how to insert a checkbox into Google Sheets and set custom values as well.
How to insert a check box in Google Sheets
Visit Google Sheets, sign in, and open the sheet you want to use. Select the cell where you want the check box. Then click Insert > checkbox from the list.
And there you go. Your check box in the cell you selected is ready to be checked!
If you want to add more checkboxes in adjacent cells, you can use the fill handle and drag your checkboxes across the remaining cells.
To remove a checkbox you no longer need, simply select the cell and hit Delete on your keyboard.
Add custom values to a checkbox
As mentioned earlier, you can set values for your checkbox when it is checked and unchecked. Right click on the cell containing the checkbox and select “Data validation.
When the window appears, choose “checkbox” in the Criteria drop-down box.
Next, check the box “Using custom cell values”. Then enter the values of Verified and Unchecked. Click “save.
Now if you want to use the values for something else in your sheet, like the conditional formatting mentioned earlier, you’ll have values to work with for the checked and unchecked box.
Tip: If you want to add check boxes to adjacent cells using the same custom values, add the values to the first check box, and then use the fill handle to drag the check box across the remaining cells.
Remove custom values from checkbox
If you decide later that you no longer want the custom values you set, removing them is simple. Right click on the cell containing the checkbox and select Data Validation just like you added the values.
Uncheck the Use custom cell values box and click on “save. This allows you to keep your checkbox, but simply remove the custom values.
If you use Excel in addition to spreadsheets, take a look at how to use checkboxes to create a checklist in Microsoft Excel.