Comparision

Google Tasks vs Microsoft To-Do: A Comparison Of Task Performance Apps From Two Giants

If there’s one lie we all tell ourselves, it’s that we don’t need to write it down, and we’ll remember it ourselves. No. The more you understand it, the better. Let’s go! It’s a new year. You don’t actually have to hunt around for a pen and paper. The best task management app in your pocket: your phone.

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You can use your phone to jot things down quickly with the help of to-do list apps like Microsoft To-Do, Todoist, etc. These apps are easy to use and save time.

Last week Google launched a standalone app for the Tasks feature. The app is called “Google Tasks: Any Task, Any Goal. get things done’. It’s basically Google tasks, I don’t know why all the apps have to add a whole lot of mumbo jumbo to their names in the Play Store.

Anyway, since I’m a regular user of Microsoft To-Do, I decided to give Google Tasks a shot and see if it was good enough to replace the previous one.

Let the comparison begin!

App Size

The new Google Tasks app is half the size of Microsoft To-Do. While Google Tasks weighs 4-5MB, Microsoft To-Do is 9-10MB.

Availability across platforms

Microsoft To-Do has been in the game for over a year. The popular Wunderlist app had to die to make way for Microsoft To-Do. It’s now available on Android, iOS, and Windows and has a web version as well. However, the tool lacks the Chrome extension.

On the other hand, Google Tasks is only available on Android and iOS. There is a web version too, but it looks outdated.

Currently, it does not have a standalone Windows application. To access it on your desktop, you have to use the Gmail website or the web version. In the old Gmail design it was kind of buried on the left side but in the revamped Gmail you can find it on the panel on the right.

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You can also access Google Tasks from the Chrome extension. However, it is not as modern as one would expect. But it works fine. We hope Google will update it soon.

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user interface

Google has incorporated the yet-to-be-announced Design 2 material into Google Tasks. He is white. All white. Ugh! Just to prepare you for the upcoming fury, all Google apps will have a similar white design soon.

And yes, there is no top bar in Google Tasks. I have moved to the bottom. So, all settings and navigation drawer can now be accessed from the bottom.

On the other hand, Microsoft To-Do follows the traditional top menus. You can access the navigation drawer by swiping as well. Oddly enough, swipe doesn’t work in Google Tasks. It could be due to the multidimensional design 2.

When you launch Microsoft To-Do, you are taken to the My Day screen where you can see all of your daily tasks. Google Tasks does not have a “My Day” feature. It takes you directly to a list known as My To Do.

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To add new tasks, you will find the floating add icon in the Microsoft app. However, in Google Tasks, there is no floating button. There is a big “Add New Task” button at the bottom.

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Another difference I noticed is that you can save tasks by pressing the enter button in the Microsoft app. This feels more natural. In the case of Google, you have to click on the Save button. But to be fair to Google, it does let you add additional details to your tasks right from the add screen itself, which is not the case with Microsoft.

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Themes and color code

Microsoft To-Do comes with themes and color coding. You can set different colors and themes for different menus. At this time, Google Tasks does not support themes.

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Constants

While both apps let you add sub-tasks or sub-menus, there are some differences. Similar to normal tasks, you have to click the Add Subtasks button every time you want to add a subtask in Google Tasks. Fortunately, you can just hit Enter while adding new submenus in the Microsoft app or “Steps,” as Microsoft calls them.

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Moreover, in Google Tasks, subtasks are also visible on the main screen. In the case of Microsoft, it shows you the number of subtasks and not the actual content.

Notes

Again, both apps let you add notes to each task individually. Not much difference but similar to subtasks, Google Tasks displays notes content on the home screen as well. The Microsoft app only displays a small note icon next to the menu item.

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Moreover, in Google Tasks you can add notes to subtasks. This feature is not present in the Microsoft app. Strangely though, there are limitations in the Google Tasks feature. You cannot add notes in subtasks while they are being created. You have to add it from the app home screen after creating it. not good!

History and Reminders

Google Tasks doesn’t support time-based reminders for some reason. Yes, you can set a due date but that’s it. You cannot set specific times currently. On the other hand, Microsoft lets you add a due date and time-based reminders in its app.

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complete tasks

Both apps allow you to complete tasks by clicking on the small round icon next to each task. However, Google Tasks also supports the swipe gesture. You can swipe up on any task to complete it.

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While Google Tasks hides automatically completed tasks in the completed list at the bottom of each list, Microsoft shows all completed tasks. You have to enable Hide completed tasks in settings to hide them for each list separately.

search

Search is another feature that is currently missing from the Google Tasks app. Fortunately, Microsoft lets you search for tasks, subtasks, and notes. Interestingly, it also supports hashtags in notes.

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For example, if you add a hashtag like #article in a note, as soon as you click on the hashtag, all posts with #article will appear in it.

Natural language and repetitive tasks

Both apps lack natural language support and the ability to add recurring tasks. For example, if you want to add a task that needs to be completed on a weekly basis, you cannot set it to appear every week.

audio app

Okay. The Google Tasks app is very noisy on Android. Every time you click on a task, a sound will sound. I get it. When you complete a task, audio is essential and that’s what happens in the Microsoft app. But, in Google Tasks, when you tap on a task to edit it, it beeps every time. I hope this is a mistake. And if it’s a feature, I really hope Google will allow us to disable it soon.

Who does it better?

Google has done a good job by offering a separate app for tasks. Despite being only the first version, the app performs well against Microsoft To-Do. However, the lack of time-based reminders would be a huge setback for many.

As of now, I will continue to use the Microsoft To-do app. But I hope Google will soon offer a healthy set of features including themes. We will update the post after that. In the meantime, tell us which app you prefer.

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