Organizing files on Windows is a tedious task. The only way to get around it is to put everything in place when it first arrives. Instead of wasting your valuable time now trying to sort them out, why not take a clever and perhaps lazy approach to organizing files.
After all, the better organized your files are, the faster you can extract information from them. But how do you get started? We’ll take a look at file organization apps and explain how you can use them to automatically organize different types of files in Windows.
If you are having trouble organizing files, consider using an automation app. File Juggler monitors changes made to folders and takes actions based on the set of rules you specify. It uses if-and-then conditional statements, just like IFTTT. At first, create a plan about what you want to do with the files.
To add a rule, click the button “additionAnd write a short description. Add a folder you want to take action on in the Monitoring section. In the If section, add a condition. Check the terms page for more information.
Finally, choose the action you wish to perform on your files in the Then box. You can rename, move, copy, extract files and more.
- Move and rename files based on the content of the searchable PDF. Good for organizing bills, credit card bills, and snippets of information.
- You can add many variables to neatly organize different types of content. It includes the file name, path, date, file properties, and more.
- Once your file is organized, you can tell File juggler to upload a file to Evernote. Select the notebook you want and add the labels to the notes.
- The base can monitor a single folder or multiple folders. For each rule, you can check to monitor or exclude the subfolder as well.
- The History tab helps you keep track of what the rules have done and whether or not they are working correctly.
Download: FileJuggler (Free 30-day trial, $40)
Apps like Adobe Lightroom make it easy to organize photos by their EXIF data. If you don’t use these types of apps, indexing and sorting photos into a folder is a problem. With limited support for metadata, organizing photos in Windows 10 is a manual and tedious task.
PhotoMove uses EXIF data to move (or copy) and automatically sort photos or videos into folders based on actual date. Choose the source folder containing your photos and the destination folder. Click on Image Search to start the search.
After searching all your photos, click the Move or Copy button to process your files. You can choose to view the summary report if needed. The Preferences section allows you to specify folder structure, handling of duplicate files, file types, and camera models.
- If you have a large collection of photos, PhotoMove lets you move and sort the photos in a network attached storage (NAS). It also enables you to check for manufacturer and SMB version updates.
- Define different types of folder structure to organize your photos. By default, you can organize photos by year, month, and date. The professional version allows you to customize it.
- PhotoMove supports command line syntax. You can use a command prompt or a batch file to organize your photo collection.
- If your photos do not contain EXIF data, the file history can be used or the photos without EXIF data can be arranged in a different folder.
Download: PhotoMove (Free, Pro version: $9)
Anyone with a huge music collection knows the pain of running a library with poor meta tags. Although the file name is important, it is the metadata that contains information such as artist, album, year of release, cover photo, and more. Editing metadata is a difficult and time-consuming task.
TagScanner is an application that allows you to organize and manage your music collections. It includes a set of built-in configuration settings for editing tags of audio formats such as ID3v1, v2, Vorbis, APEv2, WMA and iTunes.
Click the Browse for Folder button to upload the audio files. In a few moments, the app will read the metadata and display it according to the sorting mode.
- Supports text replacement and transformation functions. Options include changing the case, transliteration, FTP-compatible names, disk cleanup, and more.
- The built-in scripting engine can do advanced things on text output. You can append a string function to beautify tags and file names.
- It also enables you to rename and organize audio files in bulk. If your music folder is messy, you can create a folder structure based on the tag structure.
- Preview tags and cover art from online databases like Freedb, Discogs, Musicbrainz and Amazon before embedding them into mp3 files.
- You can create playlists and export information in CSV, HTML, M3U, and more.
Download: TagScanner (Free)
Files with poor names, missing subtitles, episode names, and incomplete information are common problems for people while watching a movie or TV show. FileBot is a helper application that can automate the task of organizing and renaming media files. The app has two panels.
To get started, drag and drop the Media folder into the Original Files panel. Within the New Names panel, click the Fetch Data button.
The application will try to match your files with data from various online databases automatically. They include TVDB, AnDB, TheMovieDB, and TVmaze. Once the information is verified, click Rename.
- It can scan file names to see which show, season, and episodes contain the videos. How you choose to name and organize your media files is up to you.
- Shows you the complete list of every episode aired by a TV series. Simply search for your software, choose the source and sort order.
- Fetch translations with one click. You can manually search for subtitles, preview, fix coding issues and download them.
- It also enables you to bring cover photo, poster images and create NFO files for your media library. If you are using Kodi, FileBot can fix many problems with metadata.
- Built-in scripting engine enables complex automated processing. With just a few lines of script, you can fetch artwork and details for multiple files.
Download: FileBot (paid, $6/year)
5. Easy File Organizer
If your desktop and download folders are always cluttered like I’m facing, Easy File Organizer will help you completely get rid of the clutter of unorganized files with a simple click. The app organizes large file collections by rearranging items by type, format, size, or date.
To get started, add a folder you want to arrange and tap group. For example, if you select an extension, the application will group files by file format folders, such as pdf, mp3 and more. Likewise, if you choose the date, the app will group the files by day, month, or year.
- You can organize files into folders and their subfolders. Frequency can also be checked at the bottom of the pie chart. Click Undo to undo the changes if you make a mistake.
- Set up custom rules (Settings -> Rules) to organize files according to your needs. It comes in handy when you want to sort files by other criteria, even if they don’t belong to a particular group.
- With templates, you can organize files created from file names. Go to
الإعدادات -> القواعدAnd create a form with a number or alphabets.
Download: Easy File Organizer (Free trial of up to 30 items, $25)
At some point, you must have tried copying and pasting a bunch of files that were in different folders. Having to have multiple windows open, copying your stuff can be confusing and tedious. Copywhiz is an application that enhances the experience of copying files with filtering features.
Navigate to the folder containing your files, right-click and choose
Copywhiz -> Copy (Add to Queue). Go to the destination folder, right-click anywhere and select
Copywhiz -> Paste Special Specifies what you want to do with the files.
- You can either copy only new or modified files. It also saves you time while backing up, sharing files with others, or following a set workflow every day.
- Copy files based on a specific file name, type, format, and size. This way, you can sort and organize files selectively.
- Configure the application to copy your files at a certain time. For example, you can save new files grouped by date weekly on a schedule.
- Choose files from multiple folders and paste them into a folder or compress them all at once. This way, you will avoid repetitive copy-and-paste operations.
Download: Copywhiz (7-day free trial, $40)
Ideas for managing your files
Organizing files on Windows is a tedious task. If you can spend some time on how to automate this, it will save time, and your files will not accumulate in the long run.
With the file organizer apps discussed above, you can take control of your entire file management without much effort. Check out the best ways to store your files on your Windows desktop.